RentalSync gives event and party rental businesses one clear view of every item — what's booked, what's out, what's returned, and what's damaged. No more spreadsheet chaos. No more angry brides.
Every rental operator has a horror story. Here are the top three.
You promised 200 gold chiavari chairs to two different weddings on the same Saturday. One bride is already at the venue. Your phone is ringing.
You have 120 white tablecloths. Somewhere. Some are at a venue, some are at the cleaners, some might be damaged. Your spreadsheet says 120. Reality says "good luck."
It's 10pm on Sunday. Your kids are asleep. You're updating a spreadsheet with this weekend's returns because if you don't do it now, Monday will be chaos.
RentalSync replaces the chaos with clarity.
Most teams are fully operational within a day. No consultants, no multi-week onboarding.
Bulk import from a spreadsheet or scan items one by one. Tag by category, condition, and warehouse location. Done in an afternoon.
A visual calendar shows availability at a glance. Drag to reserve items. Conflicts are highlighted instantly — before a client hears "yes."
Check items back in, note any damage with photos, and availability auto-updates. Sunday night spreadsheet sessions are over.
Not a repurposed warehouse tool. Not a generic project manager. Purpose-built for events.
See what's booked, out for delivery, returned, in cleaning, or damaged — all updating live. No more phone calls to the warehouse.
Drag-and-drop booking on a color-coded timeline. Conflicts are highlighted in red the instant they happen — not when a bride calls to complain.
Photo-document damage at check-in. Attach images to specific items so the next operator knows exactly what happened. Auto-charge replacement fees.
Manage inventory across warehouses, delivery trucks, and venue staging areas. Know which truck has the chairs before it leaves the lot.
Let clients browse your available inventory and request quotes directly. They see real-time availability — no back-and-forth emails.
Check items in and out from the warehouse floor or the back of a delivery truck. Scan barcodes, snap damage photos, update status — all from your phone.
"We double-booked a tent for a graduation party and a corporate picnic last June. Spent the entire day apologizing. RentalSync would have caught that conflict in seconds."
"I used to spend every Sunday night reconciling inventory in Google Sheets. Now I just check the dashboard on Monday morning. Everything's already updated."
"The damage tracking feature paid for itself in the first month. We caught $800 in damaged linens that we would've sent out to the next event without knowing."
Choose the plan that fits your operation. All plans include a 14-day free trial.
For small rental operations
For growing rental businesses
For multi-location operations
Most teams are fully operational within a day. You can bulk import inventory from a spreadsheet (CSV or Excel), and our import wizard maps your columns automatically. If you have under 500 items, you could be live by lunch.
Yes. We support CSV and Excel imports. Our wizard auto-detects columns for item name, category, quantity, condition, and location. You can also add custom fields for anything specific to your business, like fabric type or rental rate.
QuickBooks integration is available on the Enterprise plan. Invoices, payments, and customer records sync automatically. We also integrate with Square for payment processing on all plans.
Absolutely. The RentalSync mobile app (iOS and Android) lets your team check items in and out, scan barcodes, photograph damage, and update status — all from the warehouse floor or delivery truck. Changes sync instantly.
The calendar flags conflicts in real time. When you try to book items that are already reserved, you'll see a red warning with the conflicting event details. You can resolve it immediately — no more finding out on the day of the event.
Yes. No long-term contracts. Upgrade, downgrade, or cancel anytime from your dashboard. If you cancel, your data is kept for 90 days so you can pick back up if you change your mind.
Start your 14-day free trial. No credit card required. Set up your inventory in an afternoon. Never double-book again.
Free for 14 days. Then from $49/month. Cancel anytime.